Your Service Administrator / Dispatcher / Scheduler is at the heart of your business. Your entire service process begins with the conversion of a service request into a job. Having a system that allows them to manage the service business efficiently and painlessly is priceless.


Their day is made up primarily of

  • » Receiving calls/emails/portal-calls from new or existing customers
  • » Capturing required work order information
  • » Scheduling a field tech/engineer
  • » Dispatching jobs for engineer acceptance
  • » Monitoring all outstanding jobs

Frequently they will be required to modify customer or work order data, provide quotes, or reschedule or reassign jobs. Additionally, they are often required to perform follow-up calls, check timesheets, or run reports. Watch a quick movie on how FieldAware can streamline your scheduling and dispatching:

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Job Entry

Job Entry Screenshot

Job Entered

Field Job Received

Job Scheduled

Job Scheduled Online

Job Assigned

Scheduled Field Jobs

Job Accepted



Job data amended



Customer modification



Product modification



Task modification




Work Orders

Reduce the paperwork, standardize service delivery, and generate add-on sales.

From quoting all the way to invoicing, FieldAware digitizes your work order and its related processing. FieldAware faithfully captures all the data currently in your work orders:

  • customer details
  • tasks performed
  • products used, parts
  • prices
  • labour used
  • start – finish (and paused) times
  • payroll data
  • special instructions
  • whether the job is
  • for an existing customer,
  • new customer,
  • maintenance job,
  • emergency call-out,
  • out-of-hours job

That means there’s no more hunting for a quote or work order, wondering who’s got it, or if it’s been completed. You’ll have instant access to the heart of your business — all day, every day.

Watch a quick video on how easy it is to manage quotes, jobs, and invoices with FieldAware:

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Speed And Simplicity

Your work order data is now captured – permanently. Not only do you have instant access to the work order, but it is now part of the customer history file which can be called up in an instant, and, part of the digitized company information system that allows you to run your business more efficiently. Once you’ve digitized your work flow, you’ll see just how fast your business can go, and how much more streamlined it can be.

Scheduling

Streamline scheduling, provide real-time status, and get everyone on the same page.

The staff that handles incoming calls, scheduling, and dispatching are the voice of your company. Most often, they are the first contact a customer has with you.

FieldAware gives them instant access to:

  • most current customer contact,
  • clear location information
  • asset information
  • customer work order history
  • notifications,(eg “on hold” from accounts
  • job status

This reduces the amount of time it takes for them to handle requests and allows them to efficiently assign the job to a field worker.

FieldAware’s scheduling interface minimizes the amount of time it takes to capture a service request –using the graphical user interface with drag-and-drop functionality, or the super quick ad hoc dispatch interface.

In your service world:

  • jobs run long,
  • field staff get stuck in traffic,
  • parts aren’t always the right ones,

Your business needs to be able to adjust to what happens in the real world at a moment’s notice. Having your office staff and field workers sharing job information in real-time means that things like

  • pausing and restarting jobs,
  • reassigning jobs,
  • rescheduling jobs,

can happen in seconds rather than hours or days.

Watch a quick movie on how FieldAware can streamline your scheduling and dispatching:

Watch Video